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How much will this cost?

The cost of an index depends on the work's information density and subject complexity. The project may be quoted by: indexable page proof, per entry or per hour. Indexable page proof and per entry are the two most common methods used in calculating a quote, but these are always subject to negotiation.

In order for the me to provide a realistic quote, I ask the author or editor to provide the following;

·       general description of the book       
·       Table of Contents
·       at least one representative chapter
·       Index specifications such as:
o   style guide*
o   style type (indented or run in)
o   index length limit (in pages)
o   any special requirements
·       estimated number of indexable pages based on page proofs
·       date when page proofs will be available for indexing
·       index completion deadline

Once I have all the necessary information and have been able to construct a sample index from the representative chapter, I can provide an accurate project quote.

 * either the publisher style guide or a publicly available guide such as the Chicago Manual of Style
How long will this take?

Since I work off final page proofs (usually in one or more PDF files), you should make your initial contact with me at least 4 – 6 weeks before the proofs are ready. This will allow me time to review the scope of work, ensure I have room for your project in my schedule and provide a quote.

Depending on the type of work being indexed (academic, textbook, trade book, manual), its length and complexity, completion of a draft index may take anywhere from 5 – 20 business days or (occasionally) more. I will provide a schedule when I deliver the quote.

Additionally, the schedule should include several days for me to make any required edits after I have submitted the draft index. If necessary, it's best that I make the changes, so as to ensure index consistency and integrity.

 I may be willing to turn around a project in a shorter time frame than usual, but you should expect to pay a premium of at least 25 – 50% over my normal rate, depending on the complexity of the project and the shortness of the timeframe.

Additional information


If you have any questions or have a project you would like to discuss, please contact me using the form on the Contact page.
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