How much will this cost?
The cost of an index depends on the work's information density and subject complexity. The project may be quoted by: indexable page proof, per word, per entry or per hour. Indexable page proof, per word and per entry are the most common methods used in calculating a quote, but these are always subject to negotiation.
In order for the me to provide a realistic quote, I ask the author or editor to provide the following;
· general description of the book
· Table of Contents
· at least one representative chapter
· Index specifications such as:
o style guide*o style type (indented or run in)o index length limit (in pages)o any special requirements
· estimated number of words based on manuscript or page proofs
· date when page proofs will be available for indexing
· index completion deadline
Once I have all the necessary information and have been able to construct a sample index from the representative chapter, I can provide an accurate project quote.
* either the publisher style guide or a publicly available guide such as the Chicago Manual of Style
How long will this take?
Since I work off final page proofs (usually in one or more PDF files), you should make your initial contact with me at least 4 – 6 weeks before the proofs are ready. This will allow me time to review the scope of work, ensure I have room for your project in my schedule and provide a quote.
Depending on the type of work being indexed (academic, textbook, trade book, manual), its length and complexity, completion of a draft index may take anywhere from 5 – 20 business days or (occasionally) more. I will provide a schedule when I deliver the quote.
Additionally, the schedule should include several days for me to make any required edits after I have submitted the draft index. If necessary, it's best that I make the changes, so as to ensure index consistency and integrity.
I may be willing to turn around a project in a shorter time frame than usual, but you should expect to pay a premium of at least 25 – 50% over my normal rate, depending on the complexity of the project and the shortness of the timeframe.